Free tool

Free Merchant Statement Analysis

Upload your last processing statement and see the rate you actually pay, every fee behind it, and what looks high — in about a minute. It works on any US merchant processing statement, whether you are reviewing your own costs or a statement a merchant has asked you to look at.

Free, no obligation
Results in about a minute
Account numbers masked

How it works

How the analyzer works

Upload your statement
The PDF your processor emails or lets you download, or a clear photo or scan of a paper statement.
We read every line item
Percentage fees, per-transaction fees, monthly fees, and anything billed whether or not you processed.
You get the breakdown
Your effective rate, your total fees, and every fee sorted into a category you can act on.

The math

What is an effective rate?

Your effective rate is the total you paid to accept cards in a month divided by the total you sold on cards that month. It is the one number that puts every plan, processor and fee structure on the same footing, because it counts everything: the percentage rate, the per-transaction fees, the monthly fees, the PCI fee and the surprises.

The formula

Effective rate = total processing fees ÷ total card volume

Card volume: $50,000
All fees on the statement: $1,750
Effective rate: 3.50%

A worked example with round numbers. A merchant on a contract that says 2.6% can still land here once downgrades, assessments and monthly fees are counted.

Why the quoted rate is not the effective rate. A quote usually describes one tier of transactions, often the cheapest one. Cards that downgrade, rewards cards, keyed-in sales and Amex all carry higher costs, and fixed monthly fees are spread across whatever you happened to sell that month.

Why it moves month to month. The same plan produces a higher effective rate in a slow month, because the fixed fees are divided by less volume, and in a month with more small tickets, because per-transaction fees stack up.

How to use it. Compare your effective rate against a written quote that includes every fee, not against the headline percentage. If a processor cannot tell you what your effective rate will be at your volume and average ticket, they have not priced your business.

Fee categories

What the analysis breaks out

Every fee on your statement lands in one of these categories, so you can see where the money goes instead of one blended number.

Processor markup

The part of your rate the processor keeps. On blended and flat-rate plans it hides inside the discount rate.

Interchange

What the card-issuing banks charge. It is set by Visa, Mastercard, Discover and Amex, not by your processor, and it varies by card type and business category — nonprofit credit card processing, for example, carries its own rates.

Card brand assessments

Network fees passed through on every transaction. Small per swipe, meaningful at volume.

Monthly and PCI fees

Statement fees, PCI compliance fees, monthly minimums and anything billed whether or not you process.

Per-transaction and batch fees

Authorization, AVS and settlement fees that add up fast when your average ticket is small.

Chargeback fees

What each dispute costs you on top of the lost sale, and whether your plan is pricing you as high-risk. If disputes are a recurring line on your statement, chargeback analysis shows where they come from, and it helps to know how your numbers compare to the average ecommerce chargeback rate.

Your privacy

What happens to your statement

It is stored with your inquiry in the same secure document store we use for merchant applications, so the specialist who calls you has already read it.
Account numbers, routing numbers and merchant IDs are masked in everything shown in your browser.
It is never sold, shared with other processors, or used for anything other than pricing your business.
You can ask us to delete it at any time. Our privacy policy explains your right to erasure.

Read the full privacy policy.

Next steps

What happens after you see your results

A PayKings specialist reviews the same analysis and contacts you to walk through where your fees are high and what your business would pay with us instead.

Pricing starts at interchange plus 0.80%, and every fee is disclosed in the merchant service agreement before you sign, so the quote you compare against your statement is the price you actually get.

If the numbers make sense, you can start an application straight from your results — most merchants are approved within 24 hours. There is no obligation either way.

FAQ

Statement Analyzer FAQ

Everything you need to know before you upload

Any merchant processing statement from a US processor or aggregator, including major processors and independent sales organizations. It reads the PDF your processor emails or lets you download, and it can also read a clear photo or scan of a paper statement.

A PDF gives the most accurate read because every number is machine-readable. If you only have paper, photograph each page flat, in good light, with the whole page in frame. Files up to 20MB in PDF, JPEG, PNG or WebP are accepted.

Upload the statement that covers all of them and the analysis reports the aggregate. If each location has its own statement, analyze the largest one first; a specialist can review the rest with you.

Some processors deduct a percentage from every deposit during the month and then bill interchange and other fees separately at month end. Your true cost is both amounts added together, which is why the discount rate on your contract can look far lower than your effective rate.

Your statement is stored with your inquiry in the same secure document store we use for merchant applications, and account and routing numbers are masked in everything shown in your browser. It is never sold or shared, and you can ask us to delete it at any time under the erasure right in our privacy policy.

A PayKings specialist reviews the same analysis and contacts you to talk through where your fees are high and what a merchant account built for your industry would cost instead. There is no obligation, and you can start an application straight from the results if you would like.